Here's our Microsoft Office Tip for.. July 3, 2000
Click Here to see a complete list of all of our previously released Tips!
A Note on Converting Text to a Table
If you have a text list that you feel would work better in table form, you should know that there's an easy way to convert text to a table in Word 2000. But before you convert text to a table, the first thing you should know is that the whole operation will work much smoother if there is some symmetry to the text. For example, if you have a long list of names and telephone numbers, with each person's name separated from their number with a comma, you're in business. You would simply select the original list, select Table, Convert, Text To Table, and in the resulting dialog box choose to separate the text at commas. You'll get a nice two-column table, with the names on the left and the numbers on the right.
You can also perform a similar operation for text that's separated by paragraphs, tabs, or other characters. But if you're dealing with a text list that has irregular data--for example, a list of names, some of which have telephone numbers and some of which also have addresses--you're stuck: Word 2000 won't be able to tell exactly where you'd like the columns separated, and it'll create a mish-mash table that won't do you any good.