Here's our Microsoft Office Tip for.. March 12, 2001
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Adding Captions to Graphics in a Document
If you are working with a long document that contains tables, pictures, or other illustrative files, you probably want to put a small descriptive caption with the document so that the reader knows which picture you're referring to. The problem is, you never know when you'll want to move your pictures and captions around, so writing captions by hand can lead to a lot of renumbering. By using Word 2000's Captions feature, which automatically numbers captions, you can save yourself a lot of time and hassle.
First, select your picture, table, or illustration and then select Insert, Caption. Figure, Equation, and Table are the preset labels for captions; if you select one of these and click OK, Word will automatically insert a caption beneath your graphic with the correct label and number. If you need to use another label, click the New Label button, enter the correct text, and click OK. The new label will become one of the choices for your future captions.