Here's our Microsoft Office Tip for.. October 1, 2001
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Other Uses For Notes Pages--Part 1 of 2
It only stands to reason that PowerPoint's Speaker Notes pages are handy for creating... speaker notes. But don't assume that because they're called Speaker Notes, you have to limit yourself to using them for only speaker notes.
For example, let's say that you use PowerPoint to produce presentations for several clients and need a good way to proof-print your work for their approval. Of course, you could simply print the slides themselves, but you'll run into a few problems if you do:
* The slides won't be numbered, which makes it difficult to find the right slide quickly when the client calls in corrections or changes. You can always have PowerPoint apply numbers to the slides, but if you don't want numbers in the final presentation, you'll have to remember to remove them later.
* There's no blank margin for the client's handwritten notes.
* You can't easily add other useful text--the presentation's filename, for example, or your name, phone, and fax numbers.
The simple solution: Print Notes pages instead of slides when you need to make proof printouts. It's quite simple to set up. First, choose File, Page Setup and set Notes, Handouts And Outline to the same orientation as your slides. Then click OK.
Choose View, Master, Notes Master to go to the Notes Master. There you select and delete the notes text placeholder and enlarge the slide image placeholder to suit your needs. You can also format the existing header, date, footer, and slide number. Likewise, you can add any other text and graphics on the Notes Master page. Anything you add here will print on all of your Notes pages.
When you finish formatting, click Close or choose View, Notes Page to see the results of your work.