Here's our Microsoft Office Tip for.. December 30, 2002
Click Here to see a complete list of all of our previously released Tips!
Working the Menus from the Keyboard
If you're more of a typist than a mouse user, you can save lots of time by accessing PowerPoint's menu commands directly from the keyboard. (By the way, this is true of all Office programs and in fact nearly any Windows program as well.)
Take a look at the menu bar. Notice that each item on the bar has at least one letter underlined. To open any menu, simply hold down Alt while you type the underlined letter. Alt-F opens the File menu, for example.
Most of the commands on the menu also have underlined letters, so to make your choice from the open menu, press the underlined letter for the option you want. Strictly speaking, you're supposed to let go of the Alt key before you do this, but it doesn't seem to matter in most programs.
A few more useful tricks:
Shift-F10 brings up the shortcut menu (in other words, the same menu you'd ordinarily get by right-clicking).
With both the regular and shortcut menus, you can navigate up and down the menu with the Up and Down Arrow keys or move back and forth from flyout submenus with the Left and Right Arrow keys.
Finally, Alt-Spacebar brings up the Control menu (the one you ordinarily get to by clicking the small icon to the left of the program's name in the title bar). From there, you can control the program's window on your screen by minimizing it, maximizing it, sizing it, moving it, or even quitting the program altogether.