Here's our Microsoft Office Tip for.. November 21, 2006
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Linking Documents--Part 1 of 5: Introduction
It is possible to link documents in Word 2000 so that when changes are made to a part of one document, they are automatically updated in another. Let's say you have a Word 2000 document that contains a list of names and telephone numbers. Any time a Word document references one of those names, you can link the text to that master document so that if a telephone number changes on the master document, all documents linked to the master list updates automatically. Microsoft has a kind of linking called Object Linking and Embedding, or OLE for short. One thing to remember when linking documents, however, is that you need to be extremely careful to keep your files in their original places so Word knows where to find the information. Once you start moving files around, Word will get confused and not know where to look.
For the purposes of document linking, the original document is called the server and the document you want to copy information to is called the client. To link documents, go to the server document and copy the text you'd like to link (by pressing Ctrl-C). Then, go to the client document, position the insertion point where you want the text to appear, and choose Edit, Paste Special. Click Paste Link, select Microsoft Word Document Object, and click OK. Word positions the text as an OLE link, to be updated whenever the text on your server document changes.