Here's our Microsoft Office Tip for.. May 15, 2000
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Creating A New Rule With The Rules Wizard
In a previous tip, you learned how to create a simple rule from the Organize feature that will move messages from a particular person into a specific folder. If you want to get a little more complicated with your rules--say, if you want to move messages from your boss about a specific project to a special folder--you'll need to use the Rules
Begin by clicking Tools, Rules Wizard. Next, click New. The Rules Wizard will walk you through creating your rule. The first screen asks which type of rule you want. Choose Check Messages When They Arrive, and click Next. On the next screen, scroll down and select the option >From People Or Distribution List. In the Rule Description box, click on the highlighted text, and choose which people Outlook should look for (in this case, your boss). Now, select With Specific Words In The Subject Or Body, and again, click on the highlighted text in the Rule Description box. Type in the name of the project--for example, Quarterly Report. Click Next. The next dialog box asks what you want to do with the messages. Click Move To The Specified Folder, and choose the folder by clicking on the highlighted text in the Rule Description box. Click Next. Finally, you'll need to name your new rule. Choose a name, then click Finish.
Congratulations! Now whenever Outlook encounters a new message from your boss containing the words Quarterly Report, it will automatically move the message to the folder you specified. Neat, huh?